Meeting Mentor Magazine

November 2021

Cvent Research

Most Negotiated Amenities:
Room Discounts and Wi-Fi

A research study of almost 800 meeting planners in corporations and associations by Cvent identified the amenities they most want when they’re negotiating meeting bookings. When asked to rank the top three, 60 percent of the planners included discounted sleeping rooms, and more than half of them cited discounted meeting rooms and Wi-Fi. Here are their top 10 amenities to negotiate:

1. Discounted sleeping rooms

2. Discounted meeting space

3. Meeting room Wi-Fi

4. Discounted menu prices

5. In-room Wi-Fi

6. Allowable attrition

7. Sleeping room upgrades

8. Discounted audiovisual

9. Discounted parking

10. Late check-out times

On the attendee side, meeting planners ranked the amenities that are most important to their audience:

1. Free Wi-Fi/Internet access

2. Round-trip airport transportation

3. Free parking

4. Late checkout

5. Meal service

6. Early check-in

7. Fitness center access

8. Business center access

9. Welcome reception

10. Beverage service

Source: Cvent, October 2013

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About ConferenceDirect
ConferenceDirect is a global meetings solutions company offering site selection/contract negotiation, conference management, housing & registration services, mobile app technology and strategic meetings management solutions. It provides expertise to 4,400+ associations, corporations, and sporting authorities through our 400+ global associates.

About MeetingMentor
MeetingMentor, is a business journal for senior meeting planners that is distributed in print and digital editions to the clients, prospects, and associates of ConferenceDirect, which handles over 13,000 worldwide meetings, conventions, and incentives annually.

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