Meeting Mentor Magazine

July 2020

Meetings Technology

The Paperless Conference Binder:
Using Tablet Computers and iPads at Events

Meeting planners need to track a myriad of details at events (catering orders/guarantees, room/audiovisual sets, staffing, exhibitor requirements, registration numbers, decorator details, entertainment, speaker requirements, transportation details, VIP requirements, just to name a few). Meeting planners also spend much time at an event on their feet without easy access to computer files.

Consequently, meeting planners have commonly printed out key logistics documents including contracts, BEOs, and supplier arrangements to carry around in thick, heavy 3-ring binders — sometimes called “event bibles” — containing all the event details. As paper documents are heavy, difficult to search, back-up, and share with multiple stakeholders, and require chopping down trees, there is a huge need to improve this process for planners.

Fortunately, with the advent of tablet computers such as the iPad, Kindle Fire, Android tablets and more than 100 other tablet computer providers, this problem is rapidly going away. And the best news is that there are hundreds of thousands of apps available, many of them for low cost or free. Read the complete article at

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About ConferenceDirect
ConferenceDirect is a global meetings solutions company offering site selection/contract negotiation, conference management, housing & registration services, mobile app technology and strategic meetings management solutions. It provides expertise to 2,500 corporations and associations through our 325 Associates globally.

About MeetingMentor
MeetingMentor, the leading publication for senior meeting planners, is circulated to the clients, prospects and sales associates of ConferenceDirect, which books more than 3.87 million room nights.

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